Know what's blocking your project before it becomes a delay
Caelum Build connects your contract requirements, submittals, RFIs, schedule activities, cost exposure, procurement, and commitments -- then shows what needs attention, why it matters, and what to do next. Built for project managers and contractors running real commercial work.
No signup, no email, no credit card -- a real seeded project, live in seconds.
Your project isn't out of control. It's out of connection.
Every submittal log, RFI log, schedule, cost report, and set of meeting minutes can be accurate on its own -- and the project can still lack a reliable overall picture. Information about the same job lives in specifications, drawings, schedules, spreadsheets, email, and field records, each one correct, none of them talking to each other.
Teams often find out that an approval, a release, a decision, an insurance document, or a procurement item was blocking the work only after it has already affected the field. A status report can tell you a submittal is late. It usually can't tell you what that lateness is about to delay, or what to do about it right now.
- A returned submittal sits in a log with no view of the schedule activity it's actually gating.
- An open RFI's cost or schedule impact goes unconfirmed until the affected work is already underway.
- Insurance, permits, and buyout status live in separate files nobody cross-checks against mobilization.
- A dashboard reports percent complete. It doesn't explain why the number moved, or who owes the next action.
One connected project record, not another list to maintain
Bring your information in
Contracts, drawings, specifications, schedule, cost codes, submittals, RFIs, and correspondence -- filed into one project record by construction purpose.
Connect what's related
Submittals to the specification sections and schedule activities they gate, cost codes to bid packages and commitments -- using confirmed relationships, never a guess.
Surface what needs attention
The Completion Map shows every module's status in one place: what's blocked, what's overdue, and what's still missing.
Explain why it matters
Every finding carries its reasoning, its source, and what it affects -- never a status with no explanation behind it.
Keep the evidence
Every relationship, finding, and AI-assisted read is traceable back to where it came from, with a confidence level attached.
From contract scope to closeout, connected
Contract Scope and Closeout aren't backed by a dedicated record in Caelum Build yet -- the Completion Map says so plainly ("Not Yet Tracked") rather than guessing a status for them.
Construction outcomes, not a capability menu
See what needs attention
Open the Completion Map and see where the project actually stands, not eight separate lists.
- Prioritized risks across submittals, RFIs, schedule, cost, and quality
- Required Actions with a responsible party and due date, where one is confirmed
- Overdue commitments and blocked schedule activities
- Missing information flagged as "Needs Project Data," never guessed
- Honest risk states -- On Track, Needs Attention, or Blocked, backed by real records
Connect approvals to the work
See what a submittal or RFI actually gates before it becomes a field problem.
- Submittals checked for intake completeness the moment they land
- RFIs tracked against response-turnaround targets automatically
- Specification sections linked to the submittals they govern
- Schedule activities linked to the submittals that gate them
- Quality findings tracked against closure targets, with evidence attached
Understand schedule and field readiness
Know what's actually ready to start, not what the schedule assumes is ready.
- Critical path and float, recomputed fresh from your schedule activities
- A weekly Work Readiness view for superintendents -- Blocked, Not Assessed, or Not Confirmed, never a guessed "Ready"
- Recovery scenarios compared side by side, computed only from real candidate moves you supply
- Constraints named by the record that's actually blocking the activity
Control cost and commitments
See where a budget problem and a schedule problem are the same problem.
- Budget, committed, actual, and forecast-at-completion per cost code
- Buyout variance on every awarded bid package
- Contracts, subcontracts, purchase orders, and insurance tracked as commitments
- Combined budget-and-schedule optimization opportunities, ranked by what to do first
- No dollar estimate that isn't a real computed variance
Maintain the management record
Keep the record a closeout, an audit, or a dispute will actually need.
- Contract documents, drawings, specifications, and schedule updates filed by purpose
- Meeting minutes, inspection reports, and daily reports
- A Report Center covering daily briefings, executive summaries, schedule and budget risk, procurement, and closeout readiness
- Link Verification on every record -- Verified, Missing Link, or Not Yet Linkable, never faked
This is what a connected project looks like
Illustrative example, built from the same Completion Map and Issue Card components the product actually uses -- not a mockup of a feature that doesn't exist.
Issue Card -- Install Level 2 CMU Walls (A-100)
Why this is blocked
This activity is blocked. It is gated by the reinforcing steel shop drawings submittal, which currently requires resubmission.
What it affects
Recovery scenarios available · Explain to Owner · Direct Subcontractor · Internal Talking Points
This is a seeded example. Explore the live demo to see these same components against a real, running project.
Connected project control, not another log
| Disconnected tools | Caelum Build |
|---|---|
| Separate submittal, RFI, cost, and schedule logs | One project record connecting them -- and an honest "not yet linked" state when a relationship isn't recorded |
| A status number with no explanation | A story: what's blocked, why it matters, and what it affects |
| A generic AI chat answering from general knowledge | Findings traced to a real record, a confirmed relationship, or a cited source -- never invented |
| A dashboard you have to interpret by hand | A Completion Map that surfaces blockers directly from data already in the system |
| A menu of raw functions to configure | Outcome-named actions -- Review Submittal, Optimize Budget & Schedule -- not a capability menu |
The reasoning behind a Caelum Build finding
Illustrative examples showing how the platform connects a record to what it affects -- not screenshots of a specific project.
Built to say what it knows -- and what it doesn't
Caelum Shield™ AI privacy gateway
Every AI request is routed through Caelum Shield before it reaches an AI provider. Project names, company names, people, emails, phone numbers, and addresses are tokenized first; a fixed set of secret-shaped strings -- API keys, passwords -- are blocked outright; every request is written to an audit record.
Project-scoped access
Project data is isolated by organization and by project, with role-based access for viewers, editors, and admins.
Honest system states, everywhere
"Needs Project Data," "Not Yet Tracked," "Not Assessed," "Missing Link" -- the platform is built to say what it doesn't know yet rather than guess a status.
Traceable findings
Every AI-assisted finding carries its reasoning, its source, and a confidence level, so a project manager can verify it, not just trust it.
Caelum Build reports what your project's records and documents show. It does not replace the judgment of your project manager, architect, engineer, scheduler, estimator, or attorney, and it does not make legal, safety, or design determinations on your behalf.
Simple, seat-based pricing
Priced per professional seat, not per feature. No unrestricted free trial -- explore the live demo first.
Project Control
$249 / month
Includes one paid seat.
- Connected project control across submittals, RFIs, schedule, cost, and commitments
- One professional paid seat
- Configurable project and usage entitlements
Project Control Team
$225 / paid seat / month
Four-seat minimum. The rate applies to every seat.
- Shared project control for the whole team
- Role-based collaboration
- Organization-level project intelligence
- Centralized administration
What contractors ask before switching on a project-control layer
"We already use Procore or another construction platform."
Caelum Build isn't positioned to replace your system of record for photos and daily field logs if you don't want it to. It's a project-control layer: bring in your submittals, RFIs, schedule, cost, and commitments, and it connects what's related and shows what's blocking the work. It does not claim a direct integration with Procore or any other platform today.
"Our information is spread across a lot of existing systems."
That's the exact problem Caelum Build's project record is built to close -- once information is in Caelum Build, it connects what it can and says plainly when a relationship isn't recorded yet, rather than silently guessing at one.
"AI can produce unreliable answers."
Every AI-assisted finding in Caelum Build carries its reasoning, its source, and a confidence level, and every AI request is routed through Caelum Shield before it reaches a provider. A finding that needs confirmation is labeled that way -- it is never presented as a settled fact.
"Uploading project information takes too much effort."
Explore the live demo first to see what a fully connected project looks like before you upload anything of your own. When you do bring your own documents in, the Documents Center files them by construction purpose, not by a separate step per workflow.
"This will become another system to maintain."
Caelum Build doesn't ask you to re-enter what you already track. You record submittals, RFIs, schedule activities, and cost the same way you do today, and the platform connects them and reports where a relationship is missing instead of requiring you to reconcile logs by hand.
"Our projects and documents are confidential."
Project data is isolated by organization and by project. Every AI-provider request passes through Caelum Shield, which tokenizes project names, company names, people, and contact information before it ever reaches a provider.
"We don't have perfectly structured project data."
Caelum Build is built to show "Needs Project Data" or "Not Yet Tracked" rather than fabricate a status. Start with the records you have -- the Completion Map tells you honestly what's missing, not what to pretend is fine.
"We're a small contractor and can't support a major implementation."
Pricing starts at one paid seat, and both the live demo and a real account are ready in minutes. There is no implementation project required to start.
Frequently asked questions
What is construction project control software?
Construction project control software connects the records that determine whether a project finishes on time and on budget -- contract requirements, submittals, RFIs, schedule activities, cost, procurement, and commitments -- so a project team can see what's at risk before it affects the field, instead of reading each log separately.
How does Caelum Build help project managers?
It brings a project's submittals, RFIs, schedule, cost, and commitments into one Completion Map, flags what's blocked, overdue, or missing, and explains why each finding matters and what it affects -- so a PM spends less time reconciling logs and more time acting on what's actually urgent.
Can Caelum Build analyze construction specifications and project documents?
Yes. Specification sections are tracked and analyzed for completeness -- for example, flagging a section missing its execution requirements -- and submittals are checked against the requirements linked to them.
How does Caelum Build connect submittals, RFIs, schedules, and cost information?
Through confirmed relationships recorded in the platform -- for example, a schedule activity gated by a specific submittal, or a specification section governing a submittal's requirements. Where a relationship hasn't been recorded yet, Caelum Build says so rather than inferring one from similar names or codes.
Does Caelum Build replace Procore or existing construction software?
No. Caelum Build does not claim a direct integration with Procore or other construction platforms today. It's a project-control layer for the submittals, RFIs, schedule, cost, and commitments you bring into it.
How does Caelum Build handle confidential project information?
Project data is isolated by organization and by project. Every AI-provider request is routed through Caelum Shield, which tokenizes identifying information -- project, company, and people's names, emails, phone numbers, and addresses -- before it reaches an AI provider, and every request is logged to an audit record.
Can Caelum Build identify schedule and procurement risks?
Yes. It recomputes the critical path and float from your schedule activities, flags activities blocked by an unresolved submittal, and tracks buyout variance on awarded bid packages against their estimates.
Can Caelum Build track permits, insurance, contracts, subcontracts, and purchase orders?
Yes, as Commercial and Administrative Commitments, alongside the submittals, RFIs, and schedule activities they relate to.
Is Caelum Build suitable for small and midsize contractors?
Pricing starts at one paid seat, so a single project manager can use it without a team-wide rollout. Larger teams get a per-seat discount starting at four paid seats.
How much does Caelum Build cost?
Project Control starts at $249 per month for one paid seat. Project Control Team is $225 per paid seat per month, with a four-seat minimum. There is no unrestricted free trial -- explore the live demo first, or ask about a Founding Access code.
Does Caelum Build make final legal, engineering, or safety decisions?
No. Caelum Build reports what your project's records and documents show. It does not replace the judgment of a licensed architect, engineer, attorney, or your project's own professional staff, and it does not make legal, safety, code, or design determinations.
See what's blocking your next project.
The live demo drops you into a seeded hospital project -- an incomplete submittal, an overdue RFI, a quality finding past its cycle target -- and the Completion Map has already found all of it.
Explore the live demo